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Request for Proposal
Complete an RFP and one of our meeting experts will contact you within 24-48 hours to help plan your meeting or event.
Basic Information
*
required field
Contact
First Name
*
Last Name
*
Daytime Telephone
*
Fax
Email
*
Preferred Contact Method
*
Email
Fax
Daytime Telephone
Company/Organization Information
Company/Organization
*
Address
City
State (us only)
*
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Dist of Colombia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Zip/Postal Code
Country/Region
*
USA
Mexico
Latin America
Europe
Group Information
Group Name
Group Profile
Board of Directors
Customer Managers
Members
Employees
Company Director
Other
Market Segment
Laboral Insurance
Meeting
Convention
Type of Program
Incentive
Congress Association
Social
Wedding
Other
Male
Female
Mixed
Average Age
The Brief
Response Deadline
*
Decision Date
Number of persons
*
Arrival Date
Departure Date
Alternate Dates
Yes
No
Duration in nights
Tour Leader
Yes
No
If Yes, how many?
Budget in US
Assistance with air
Yes
No
Accommodations
Are you willing to divide the group?
Yes
No
-
Guest rooms
Singles
Doubles
Suites
Total
Total number of guest rooms
Meeting Information
Date/Day
Function Type
#guest
Room Setup
Other Setup
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
Registration Area
Secretariat room
Main room
Breakout rooms
Plenary sessions
Exhibition Space
Storage Area
None/Other(state)
Theatre
Classroom
U-shape
T-shape
Conference
Boardroom
Exhibit
Herringbone
Banquet rounds 8
Banquet rounds 10
Half rounds
Cabaret
If more event space is required, please use the comments field below.
Minimum ceiling height required in meters.
Stage Set
Yes
No
If yes approximate space in square meters
Food and Beverage Preferences
Breakfast
Welcome cocktail
Lunch
Entertainment
Coffee Breaks
Themed
Dinner
Gala Dinner
Reception/Banquet
Audiovisual requirements
Slide projector
Microphone
LCD Units
Screen
Flipchart
P/A System
Overhead projector
Lectern
Video Camera
VCR
Rear Screen Projector
Flip chart Markers
Event space comments
Exhibition space comments
Ground Information
Transfers
Scattered
Group
Both
Vehicles preferred
Bus
Van
Sedan
Limousine
Number of sponsored activities
Type of activities
Cultural
Fun
Shopping
Team Building
Guest program
Cultural
Fun
Shopping
Educational
General
Group history
Year
Month
Destination
Number of delegates
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
January
February
March
April
May
June
July
August
September
October
November
December
Additional Comments
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